Bye-laws of Thanal Society

I. Name of Society

The name of the Society shall be "THANAL SOCIETY".

II. Registered Office

The Registered Office of the Society shall be in Trivandrum in the State of Kerala.

• Address: IInd Floor, RJ Madolil Towers, Peroorkada PO, Trivandrum, 695005
• District: Thiruvananthapuram
• Taluk: Peroorkada
• Post Office: Peroorkada

III. Aims & Objectives

1. To establish and administer the Society as an independent legal entity comprising exclusively of officers working in Union Bank of India and who are domiciled in the State of Kerala and are members of an association or union duly affiliated to the All India Bank Officers' Confederation (AIBOC), with the objective of promoting their collective professional, social, cultural, and welfare interests, while maintaining a cooperative relationship with the said affiliated bodies and encouraging continued dual membership in both the Society and such recognized associations.
2. To promote the comprehensive welfare of members and their families, encompassing social, financial, cultural, moral, psychological, and physical well-being, and to encourage participation in cultural and sports activities for community engagement and personal development.
3. To facilitate and support the educational advancement of members and their families, including higher education, vocational training, and professional certifications, ensuring sustainable skill enhancement and growth.
4. To address the housing needs of members by establishing housing societies and executing housing projects for their welfare and improved living conditions.
5. To facilitate access to quality medical care through collaborations with hospitals, diagnostic centers, and healthcare institutions, securing discounted and accessible healthcare services for members.
6. To establish affiliations with hospitality and travel service providers, including hotels, resorts, and travel agencies, to secure benefits and discounts for members in travel, lodging, and dining arrangements.
7. To promote arts, culture, and creativity among members by organizing festivals, exhibitions, performances, workshops, and cultural events, fostering artistic expression and cultural heritage.
8. To collaborate with educational and cultural institutions, including schools, libraries, and museums, to advance educational and cultural activities benefiting members and society at large.
9. To establish and maintain libraries, fitness centers, cultural and sports facilities, and other infrastructure necessary for the holistic development of members.
10. To inculcate and strengthen the principles of trade unionism, fraternity, and cooperation among members while promoting national values, ethics, and a spirit of unity.
11. To organize professional training programs, workshops, and educational sessions on various banking and allied subjects, including JAIIB, CAIIB, preventive vigilance, banking law, disciplinary proceedings, and service conduct regulations, ensuring continuous professional growth.
12. To provide leadership training, character-building programs, and self-development opportunities for youth and women members to foster social harmony and mutual tolerance.
13. To undertake social welfare and community development initiatives, including healthcare, poverty alleviation, drug de-addiction, and environmental protection programs, for the benefit of members and the general public.
14. To organize medical camps, including but not limited to eye surgeries, immunization drives, and blood donation camps, ensuring public health awareness and welfare.
15. To facilitate the spiritual, mental, and physical upliftment of individuals, irrespective of caste, creed, or religion, fostering human welfare and societal harmony.
16. To support the underprivileged and marginalized sections of society by establishing educational and welfare institutions, implementing social upliftment schemes, and eliminating social evils.
17. To undertake disaster relief, rehabilitation, and humanitarian assistance for victims of natural calamities, including mobilization of resources for food, shelter, and essential aid.
18. To institute scholarships, financial aid, and merit-based incentives to promote education and skill development among deserving individuals.
19. To provide medical aid and financial support to the economically disadvantaged, physically or mentally challenged, and destitute persons.
20. To establish and manage public shelters and facilities during festivals, religious functions, and public gatherings, ensuring sanitation and security in compliance with applicable legal and regulatory requirements.
21. To accept donations, grants, gifts, and contributions, whether in cash or kind, for the fulfillment of its objectives and to prudently manage its movable and immovable properties.
22. To acquire, construct, maintain, and develop land, buildings, and related infrastructure necessary for fulfilling its objects.
23. To establish, promote, maintain, and administer training centers, schools, educational institutions, and all other such establishments as may be deemed necessary or expedient for the purpose of advancing the welfare of the members of the society; and to impart academic, vocational, professional, or skill-based education and training to bank officers on diverse subjects relevant to their professional development; and further, to provide for the establishment and maintenance of schools and other educational institutions for the education and advancement of the children (wards) of such bank officers and members, as well as for the benefit of the general public, in furtherance of the society's charitable and educational purposes.
24. To undertake all activities incidental or conducive to the attainment of its objectives, ensuring compliance with statutory and regulatory provisions. To operate on a strictly non-profit basis, ensuring that the income, earnings, movable and immovable properties of the Society are solely utilized for the promotion of its objectives.

IV. Definitions

• "The Society" means "THANAL SOCIETY".
• "The Association" means Union Bank Officers Association (Kerala State), Reg No TU 19457, registered under Trade Union Act 1926.
• "The Confederation" means All India Bank Officers Confederation, an apex confederation of trade unions in the banking industry.
• "The Act" means the Travancore Cochin Literary Scientific and Charitable Societies Registration Act (Act 12 of 1955).
• "The Governing body" means the Governing Council of the Society.
• "The Chair" means the Chairman/Chairperson or President for the time being.
• "The Secretary" means the General Secretary of the Society as relevant, and "Treasurer" means the Treasurer of the Society as relevant.
• "Office" means the Registered Office of the Society.
• "Members" means any of the individual members whose application for membership is approved by the Governing Body.

Words importing the singular number also include the plural number and vice versa. Words importing the masculine gender also include the feminine gender and vice versa.

V. Membership Eligibility

1. Regular Membership

Regular membership of the Society shall be open to:

1. Any officer who is a member of the Union Bank Officers Association (Kerala State), registered under the Trade Unions Act with Registration No. TU19457, being a duly incorporated trade union and body corporate;
2. Any officer employed with Union Bank of India and a member of any association / union affiliated with the All India Bank Officers Confederation (hereinafter referred to as the Confederation) in any part of the country, provided they have domicile in the State of Kerala.

2. Honorary Membership

1. Honorary membership may be conferred, at the discretion of the Association, upon select retired office bearers or former members of the Union Bank Officers Association (Kerala State) in recognition of their distinguished service.
2. Honorary membership may likewise be granted, at the discretion of the Association, to the spouse of any deceased member of the Association.

3. Regular Members & Honorary Members

All Regular Members & Honorary Members shall:

1. Demonstrate a willingness to contribute towards the aims and objectives of the Society;
2. Adhere to the rules, regulations, and policies as prescribed by the Governing Council from time to time; and
3. Comply with the Bye-laws of the Society.

VI. Admissions, Rights & Obligations, and Cessation of Membership

1. Admission to Membership

1. The General Body shall have the authority to admit or reject membership applications at its discretion.
2. Membership in the Society shall be subject to approval by the Governing Council, and every applicant, upon admission as a Regular Member, shall remit a one-time, non-refundable admission fee of ₹1,000/- (Rupees One Thousand only). In addition, a monthly subscription fee of ₹100/- (Rupees One Hundred only) shall be payable by each Regular Member, which amount shall be credited towards the corpus contribution of the respective member. The total corpus that may be accumulated in the name of a member, whether by way of monthly subscription or through lump-sum remittance, shall not exceed ₹30,000/- (Rupees Thirty Thousand only). Upon the corpus contribution reaching the aforesaid ceiling limit, no further subscription shall be levied from the member, who shall thereafter continue to enjoy all rights and privileges of a Regular Member until cessation of membership in accordance with the provisions of these Bye-Laws.
3. The monthly subscription shall be deducted automatically from the member's designated salary or bank account through the check-off system, standing instructions, or any other debit mandate authorized by the member at the time of admission, and the act of obtaining membership shall be deemed to constitute express and irrevocable consent for such periodic deductions.

2. Membership Tiers

In order to recognize and differentiate the members of the Society based on their seniority and the quantum of their financial contribution towards the corpus fund, the membership of the Society shall be categorized into the following three tiers:

• Tier III – Silver Membership: Members who have contributed a cumulative amount up to ₹10,000/- (Rupees Ten Thousand only), being equivalent to the remittance of monthly membership fees for a period not exceeding one hundred (100) months, shall be designated as Silver Members under Tier III.
• Tier II – Gold Membership: Members who have contributed a cumulative amount exceeding ₹10,000/- but not exceeding ₹20,000/- (Rupees Twenty Thousand only), being equivalent to the remittance of monthly membership fees for a period exceeding one hundred (100) months but not exceeding two hundred (200) months, shall be designated as Gold Members under Tier II.
• Tier I – Platinum Membership: Members who have contributed a cumulative amount exceeding ₹20,000/- (Rupees Twenty Thousand only), being equivalent to the remittance of monthly membership fees for a period exceeding one hundred (100) months, shall be designated as Platinum Members under Tier I.

Provision for Upgradation of Membership Tier: A member shall have the option to remit the membership fees in advance, in a lump sum or cumulatively, for the purpose of upgrading their membership tier. Any such remittance made with the intention of tier upgradation shall be submitted along with a formal application addressed to the Secretary of the Society. The Secretary shall examine and provisionally approve such application, which shall thereafter be placed before the Governing Council for ratification. The tier upgradation shall take effect only upon such ratification.

3. Commencement and Cessation of Membership

a. The membership of a Regular member shall commence from the date of approval by the Governing Council and shall cease upon:

1. Death, resignation, or retirement from active service in Union Bank of India;
2. Resignation from the Association or Confederation;
3. Failure to remit dues to the Association or Society; or
4. Engagement in misconduct or any act contrary to the rules or objectives of the Association or Society.

b. The membership of Honorary Members shall cease upon:

1. Death, resignation; or
2. Engagement in misconduct or any act contrary to the rules or objectives of the Association or Society.

4. Refund of Membership Fees

1. The membership fees remitted by any member of the Society shall be refundable to such member upon his or her voluntary retirement, resignation, or retirement from the services of the Bank, subject to the provisions herein contained.
2. The membership fees so remitted shall not carry or accrue any interest, dividend, or any other form of growth or appreciation, and shall be returned only to the extent of the actual amount remitted by the member, as recorded in the books of the Society.
3. Notwithstanding anything contained herein, in the event of a purposeful or wilful break in the remittance of membership fees by a member, or in case of arrears in subscription leading to cessation of membership as per the provisions of these Bye-laws, the said member shall forfeit any right to claim refund of the membership fees previously remitted.
4. In the event of cessation of membership on account of default or arrears as mentioned herein, the member shall not be entitled to claim refund of earlier remitted membership fees. Upon fresh enrolment as a member and recommencement of regular remittance of membership fees, eligibility for refund shall accrue afresh and shall relate solely to the membership fees remitted subsequent to such fresh enrolment.

5. Definition of Misconduct

"Misconduct" shall include but not be limited to:

1. Violation of any prescribed bye-law or rule of the Association or the Society;
2. Dereliction of duty or engagement in unlawful or improper behavior;
3. Acts of misdemeanor, impropriety, or offenses involving moral turpitude that may undermine the objectives of the Association or Society.

6. Arrears and Termination of Membership

1. Any member who remains in arrears of subscription for a period of three (3) months shall cease to be a member of the Society without further notice and shall no longer be considered a member in good standing.
2. A member who wishes to rejoin the Society must first clear all outstanding arrears.
3. The General Body reserves the ultimate right to terminate any membership at its discretion.

7. Rights and Entitlements of Members

a. Voting Rights: Only those members classified as Regular Members in accordance with the provisions of these Bye-Laws shall be entitled to exercise the right to vote in the General Body Meetings of the Society. No other category of members, including Honorary or Associate Members (if any), shall be vested with voting rights unless otherwise expressly provided.

b. Notice of Annual General Body Meeting as Proof of Membership: The issuance of notice for the Annual General Body Meeting, duly addressed and dispatched to a member at the address or electronic contact provided in the official records of the Society, shall be deemed conclusive and sufficient proof of active membership for the purposes of participation in the said meeting and any other rights contingent thereupon.

c. Entitlement to Benefits and Services: Access to financial benefits, welfare schemes, cultural, recreational, or other services provided by the Society shall be determined strictly in accordance with the category or tier of membership held by the individual member, as defined under the relevant provisions herein. The Governing Council shall have the authority to frame, revise, and enforce rules governing such availments, including eligibility conditions, limits, and procedural requirements.

VII. Governing Body and Management

1. Governance and Administration

To ensure effective, transparent, and democratic functioning of the Society, the administration and management of its affairs shall be vested in a duly constituted Governing Body elected from among its members. The governance framework shall uphold the principles of accountability, participation, and adherence to the objectives laid out in this Memorandum of Association, and shall operate in accordance with the Rules and Regulations adopted by the Society.

2. Governing Body Composition

The Governing Body shall consist of the following office bearers:

3. Functions and Responsibilities of the Governing Body

1. The Governing Body shall be vested with the authority to oversee, regulate, and manage the affairs of the Society in strict adherence to the provisions set forth in its bye-laws.
2. The Governing Body shall convene at least once every three (3) months to deliberate upon and take decisions concerning the routine administration of the Society. The quorum for such meetings shall constitute one-half (½) of the total composition of the Governing Body.
3. The Governing Body shall have the exclusive authority to formulate and implement rules under the provisions of the bye-laws, establish committees for specific purposes, and determine the allocation and utilization of the Society's funds to advance its aims and objectives.
4. The Governing Body shall be empowered to organize, regulate, and oversee cultural, welfare, and sports-related activities of the Society. It shall constitute the necessary committees, promulgate rules and regulations, and undertake initiatives that align with the Society's objectives.
5. The Governing Body shall have the authority to determine and prescribe the monthly membership subscription fees, accept donations, and initiate fund-raising activities, provided that such financial undertakings are in furtherance of the Society's objectives.
6. The Governing Body shall have the sole discretion to invest the funds of the Society in a manner deemed appropriate for the fulfillment of its aims and objectives, and to decide upon any other matters incidental or ancillary to the attainment of the Society's purposes, provided such decisions are not inconsistent with the governing bye-laws.
7. The Governing Body shall exercise all such powers and undertake all such activities as may be necessary, expedient, or conducive to the realization of the Society's aims and objectives, including but not limited to policy formulation, financial management, and administrative decisions.

4. Powers and Responsibilities of Office Bearers

i. The Chairperson

He or she shall be responsible for overseeing the overall functioning of the Society and shall provide guidance and counsel to the General Secretary in the administration of the Society, ensuring that all activities are conducted in accordance with the objectives and regulations of the Society.

ii. The President

He or she shall preside over meetings of the Managing Committee and the General Body, exercise general oversight over all matters relating to the management of the Society, and ensure that the decisions of the General Body are implemented effectively, in consultation with the General Secretary.

iii. Working President

He or she shall assist the President in the execution of all his duties and shall carry out such tasks and responsibilities as may be directed by the President in furtherance of the aims and objectives of the Society, in consultation with the General Secretary.

iv. The Vice Presidents

He or she shall act in an advisory capacity to the President and/or the Working President in the discharge of their duties concerning the affairs of the Society within the respective region assigned to each Vice President. In the event of the absence, incapacity, or unavailability of both the President and the Working President, one of the Vice Presidents, as may be determined by resolution of the Governing Body, shall assume and perform the functions, powers, and duties of the President, and shall thereupon be responsible for convening and conducting meetings of the Society and for ensuring the smooth and proper administration of its affairs in accordance with these Bye-Laws and the decisions of the Governing Body.

v. The General Secretary

He or she, as the Chief Executive Officer of the Society, shall oversee the day-to-day administration, implement the decisions of the Managing Committee and the General Body, prepare the agenda for all committee meetings in consultation with the President, maintain the minutes book, and have custody of all registers and documents except account books. The General Secretary shall act in emergency situations in consultation with the Chairman and President, reporting such actions at the next meeting of the Managing Committee and General Body, shall correspond on behalf of the Society, sign all official correspondence, and hold possession of the official letterhead and common seal.

vi. The Treasurer

He or she shall be responsible for the financial management of the Society, maintaining records of all receipts and expenditures, holding custody of the Society's account books, ensuring that they are presented for audit as required, submitting a financial statement at every Annual General Body meeting, and presenting the audited financial statements at the Annual General Body Meeting. The Treasurer shall also prepare and submit the budget for the next financial year to the General Body and shall be entrusted with the management of funds as approved by the General Body.

vii. The Joint Secretary

Each Joint Secretary shall assist and advise the General Secretary in matters relating to the affairs of the Society within the region or domain assigned by the Governing Body. In the event of the General Secretary's absence, incapacity, or unavailability, any one Joint Secretary, as designated by resolution of the Governing Body, shall temporarily assume the functions and duties of the General Secretary until the latter resumes office. The three Joint Secretaries shall be assigned the portfolios of Arts, Sports, and Welfare, and shall be respectively designated as the Arts Secretary, Sports Secretary, and Welfare Secretary. Each Joint Secretary shall, in consultation with and under the direction of the General Secretary, be responsible for implementing programmes and activities approved by the Governing Body within their respective portfolios.

viii. The Regional Secretary

He or she shall be responsible for assisting in the enrollment, consolidation, and maintenance of the membership of the Society within his or her designated region, shall actively engage with and work among the members in the said region, and shall be responsible for organizing and coordinating members for participation in the activities, programmes, and objectives of the Society. The Regional Secretary shall have full charge and administrative responsibility over the affairs of the Society within the respective region, subject to the overall supervision, control, and directions of the General Body and the Executive Committee of the Society.

ix. The Land and Asset Administrator

He or she shall be responsible for the management and administration of all assets of the Society, both movable and immovable, including guest houses, buildings, and land development. He or she shall, in consultation with the General Secretary, take all necessary measures to maintain such assets in good condition, ensure the proper accounting of revenue generated therefrom, and oversee their overall management in the best interests of the Society.

x. The IT and Social Media Administrator

He or she shall be responsible for overseeing all digital assets of the Association & Society, managing social media pages and handles, administering the Association & Society's website / mobile application and email accounts, and ensuring the execution of all social media initiatives and campaigns, ensuring that all communication and engagement activities align with the objectives and policies of the Society.

xi. The Publication Secretary

He or she shall oversee the publication of all editions of the official magazine and shall be responsible for all literary and artistic works published under the aegis of the Society. As Union Disha (the face magazine of the Union Bank Officers Association, Kerala State) is a welfare initiative of the Union Bank Officers, Kerala State, it shall fall within the purview of the Society, and the Editor shall, in consultation with the General Secretary, undertake the publication of the face magazine (Union Disha), books, journals, online blogs, and other literary works in furtherance of the aims and objectives of the Society.

xii. The Women's Wing Secretary

She shall be responsible for overseeing and facilitating the participation of women members in all programmes, events, and activities organized by the Society. She shall coordinate and work in close collaboration with the women officer members for the purpose of promoting the objectives of the Society among women and ensuring their active and meaningful involvement in the affairs of the Society. It shall further be her duty to assist and advise the General Secretary in the formulation, planning, and execution of programmes specifically intended for the welfare, empowerment, and active engagement of women members, and to take such steps as may be necessary to popularise the aims and activities of the Society within the female community.

xiii. The Youth Wing Secretary

He or she shall be responsible for promoting, coordinating, and ensuring the active participation of youth members in all programmes, events, and activities conducted by the Society, working in close coordination with the youth members to disseminate the objectives of the Society among the younger demographic and to cultivate their sustained engagement. It shall further be the duty of the Youth Wing Secretary to assist and advise the General Secretary in the planning, formulation, and execution of initiatives specifically designed for the development, welfare, and empowerment of the youth, and to undertake such measures as may be necessary to encourage youth involvement, foster leadership, and promote the values and objectives of the Society.

Words importing the singular number also include the plural number and vice versa. Words importing the masculine gender also include the feminine gender and vice versa.

VIII. Election of the Governing Body

The General Body of the Society shall elect the Governing Body at intervals not exceeding three (3) years, in accordance with the Travancore-Cochin Literary, Scientific and Charitable Societies Registration Act, 1955 and the provisions of these Rules and Regulations. The election shall be conducted under the supervision of an Electoral Officer appointed by the outgoing Governing Body and approved by the General Body, who shall ensure a free, fair, and transparent electoral process. All members who have completed a minimum of six (6) months of uninterrupted membership prior to the date of election and are not in arrears of dues shall be eligible to vote and to stand for election, subject to the conditions laid down in these Rules. Notice of the election shall be issued at least fifteen (15) days in advance, detailing the schedule for nominations, scrutiny, voting, and declaration of results. Voting shall be conducted by secret ballot unless the General Body resolves otherwise. In the event of an equality of votes between two or more candidates, the Chairman of the meeting shall exercise a casting vote, and the candidate so selected shall be deemed elected. The newly elected Governing Body shall assume charge forthwith upon declaration of results, and any election-related disputes shall be submitted to the General Body for resolution, whose decision shall be final and binding.

IX. Office Staff and Administration

The General Secretary shall have the authority to appoint office secretaries, stenographers, and other employees of the Society as deemed necessary and shall determine their duties, remuneration, and terms of service, including the power to terminate their employment when required. All legal disputes and matters involving the Society shall be subject to the jurisdiction of the courts where the General Secretary of the Society is located.

X. Accounts

The Society shall maintain its account(s) with any nationalised bank as may, from time to time, be determined by its Governing Body. Such account(s) shall be operated jointly by the Treasurer and either the General Secretary or the President of the Society. The Society shall be entitled to open, maintain, and operate savings accounts, recurring deposit accounts, fixed deposit accounts, or any other permissible accounts with any nationalised bank, as may be decided by the Governing Body from time to time.

XI. Application of Income and Property

The income and property of the Society, from any source whatsoever, shall be applied solely for the promotion of its aims and objectives as set forth in the Memorandum of Association. However, nothing in this clause shall prevent the payment of reasonable remuneration and expenses to any official, office bearer, employee, or member of the Society in return for services rendered to the Society, the payment of interest not exceeding six percent per annum on any money lent to the Society, or the payment of reasonable rent for premises leased or let by any member of the Society.

XII. Decisions

Decisions at any meeting shall be determined by a majority vote of the members present. In the event of a tie, the Chairman of the meeting shall have a second or casting vote.

XIII. Annual General Body

1. An Annual General Body of the Society shall be convened and held at least once in each year at such place and on such date and at such time as shall be determined by the General Body.
2. The purpose of an Annual General Body shall be:
   1. To receive, consider and pass the Accounts of the Society and the Report of the Governing Body which shall be submitted to the meeting.
   2. To review the work and to discuss the policy of the Society.
   3. To transact any other business or matter which any member of the Society may wish to place before the meeting. No member shall, however, be entitled to move any resolution in respect of such business or matter unless a copy of the proposed resolution signed by him shall have been sent to the Central Office of the Society, seven days before the date of the meeting.
3. An Extraordinary General Body of the Society may be convened at any time by the Governing Council for the transaction of any business.
4. Quorum: The quorum shall be 1/10th of the total regular members of the Society as on the date of notice of the Annual General Body.
5. Voting rights: At the General Body, all regular members present shall have one vote. There is no proxy voting. Honorary members have no voting powers.
6. Notice of Meetings: At least twenty-one days' notice, specifying the place, day and hour of meeting (and, in the case of an Extraordinary General Body, the nature of the business to be transacted), shall be sent by mail / served on WhatsApp / published on the official notice board of the Society, provided that an inadvertent omission to send a notice or the non-receipt of such notice by any member shall not invalidate any resolution passed or proceedings taken at such meeting. Any meeting may be held on shorter notice than above specified if more than one-half of the members of the Society agree in writing.
7. Service of Notice: Service of the notice shall be deemed to have been effected on the day following that on which it is posted.
8. Proceedings of Annual General Body:
   1. Chair of Annual General Body: The President of the Society shall preside at every meeting of the Society; if the President is not present, the Chairman of the Society shall preside; and in their absence, a Chairman for the Annual General Body shall be elected at the Meeting.
   2. Power to adjourn the General Body: The Chairman of the Meeting may, with the consent of a majority in number of members present, adjourn any meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.
   3. When a Quorum is not present, meeting to be adjourned: If within half an hour from the time appointed for the holding of any meeting a quorum is not present, the meeting shall stand adjourned to the same day of the following week at the same time and place; and if at such adjourned meeting a quorum is not present within half an hour from the time appointed, the members present shall constitute a quorum.
   4. Casting Vote: Every question submitted to a meeting shall be decided in the first instance by a show of hands, and in the case of equality of votes, the Chairman of the Meeting shall have a casting vote in addition to the vote to which he may be entitled as a member.
   5. How a question is to be decided at a Meeting: At any meeting every question shall be decided by a show of hands, and a declaration by the Chairman of the Meeting that a resolution has, on a show of hands, been carried (or carried unanimously, or by a particular majority, or lost) and an entry made to that effect in the Minute Book shall be sufficient evidence of the fact, without proof of the number or proportion of the votes recorded in favour of or against such resolution.

XIV. Bye-laws

The Annual General Body shall have power to make / amend the bye-laws. The Annual General Body may delegate to such committee or committees appointed by it the power to make, rescind and vary the bye-laws relating to and for the purpose of the work carried out by such committee or committees. The General Body will, however, be entitled to revoke the said power.

XV. Amendments

The Bye-Law — Rules and Regulations of the Society may be amended by the General Body through an Ordinary Resolution, provided that the proposed amendment has been duly initiated by the Governing Body. Any Regular member intending to propose an amendment shall submit a written notice of the proposed amendment to the Governing Body at least fourteen (14) days in advance of the General Body Meeting convened for this purpose. Such amendments may be accepted by the meeting with or without modification by a two-third majority of members present and voting.

XVI. Societies Enabled to Alter, Extend or Abridge Their Purposes

Whenever it shall appear to the governing body of any society, which has been established for any particular purpose or purposes, that it is advisable to alter, extend or abridge such purpose to or for other purposes within the meaning of this Act, or to amalgamate such society either wholly or partially with any other society, such governing body may submit the proposition to the members of the society in a written or printed report and may convene a special meeting for the consideration thereof according to the regulations of the society.

But no such proposition shall be carried into effect unless such report shall have been delivered or sent by post to every member of the society ten days previous to the special meeting convened by the governing body for the consideration thereof, nor unless such proposition shall have been agreed to by the votes of three-fifths of the members delivered in person or by proxy, and confirmed by the votes of three-fifths of the members present at a second special meeting convened by that governing body at an interval of one month after the former meeting.

XVII. Committees

The General Body may appoint a committee or committees (under the name of special committees or sub-committees, or under such other name or names as may be determined at the time of appointment) for special purposes, consisting of such one or more persons (whether members of the Society or not) as they may think fit, and may delegate to such committees such powers and authorities as may be thought fit. Any Committee so appointed shall, in exercise of the powers so delegated, conform to any regulations that may from time to time be imposed upon it and shall be governed by the provisions herein contained for regulating the meetings and proceedings of the General Body so far as the same are applicable thereto, and are not superseded by any regulations made by the General Body. Each Committee shall fix its own Quorum. Additional members may be co-opted as the sub-committee may from time to time decide.

XVIII. Suits and Proceedings

The Society shall have the legal capacity to sue and be sued in its own name. All legal proceedings, applications, or claims instituted on behalf of or against the Society shall be initiated, defended, and conducted in the name of the General Secretary of the Society. In the event of the absence or incapacity of the General Secretary, the Governing Body shall have the authority to appoint an authorized representative to act on behalf of the Society in all legal matters.

XIX. Property of the Society

All property of the Society shall vest in the General Body, who shall have the power to sell, mortgage, exchange, gift or otherwise deal with the same in accordance with law, and also to purchase, take on lease, accept gifts, grants and donations, and otherwise acquire any movable or immovable property according to law. The General Body shall have the power to accept gifts, grants and donations, provided that in the opinion of the General Body the conditions attached are not onerous and not inconsistent with the aims and objects of the Society or otherwise objectionable.

XX. Accounts & Audit

a. Accounts — The General Body shall cause true and proper accounts to be kept of all sums of money received and expended and all matters in respect of which such receipts and expenditures take place, and of the assets, credits and liabilities of the Society. The financial year of the Society shall be from 1st April to 31st March of every year. The General Body shall cause the Treasurer to present reports of the finances of the Society at each Annual meeting of the General Body. The account(s) shall be maintained in electronic mode, and all related records and data shall be preserved for a minimum period of ten (10) years in compliance with applicable laws and regulations.

b. Audit — The accounts of the Society shall be audited once in each year by an Auditor or Firm of Auditors who shall be Chartered Accountants within the meaning of the Chartered Accountants Act XXXVIII of 1949, appointed by the General Body every year with power and authority to fix and pay remuneration if required.

XXI. Publications

The publications shall constitute the official organs and magazines / journals / bulletins of the Society and the Association, and shall be published on a monthly, bimonthly, quarterly or yearly basis, as determined by the Governing Body. The Editorial Board shall comprise the General Secretary, who shall serve as the Chief Editor; the IT and Social Media Administrator as the Managing Editor; the Publication Secretary as the Resident Editor; and an Advisory Board, all of whom shall be appointed by the Governing Body from among the members of the Society and selected by the General Body.

XXII. Disputes

Any dispute between the member(s) on the one hand and the Governing Body on the other is to be settled amicably. If such is not possible, the General Body shall have the right to appoint a commission (under Rule 38) with its own terms and references, who will go into any act(s) of omission or commission of member(s)/chapter(s) which are against the rules and objectives of the Society or the Association, and submit his report to the General Body within 3 months. After notice to the party for its comments, if any, on the report within four weeks of receipt, the General Body has the right to accept or reject the report. The decision of the General Body shall be final and binding on the parties.

XXIII. Seal

The seal of the Society shall be utilized solely in furtherance of its aims and objectives and shall remain in the custody of the General Secretary or the Office Secretary acting under the authority of the General Secretary. Any document to which the seal of the Society is affixed shall bear the signature of either the General Secretary or the Office Secretary, duly authorized to act on behalf of the Society.

XXIV. Dissolution

The Society shall not be dissolved without the prior consent of the General Board and the approval of not less than three-fourths (3/4th) of the total members of the General Body, either present in person or represented by proxy, at a specially convened General Meeting called for this purpose. Upon dissolution, after the satisfaction of all debts and liabilities, any remaining property of the Society shall not be distributed among the members but shall be transferred to another society or organization having similar objectives, as determined by the members at or before the time of dissolution and in accordance with applicable laws.

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